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Fri Sep 7, 2012, 02:20 AM

Saving documents in Microsoft Word's "Track Changes"

Hi,
I need to send someone two versions of the same document -- one that shows all my edits, and one that shows the final "clean" copy with just my comments. For some reason it's giving me fits. Does anyone have any suggestions? Thank you!

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Arrow 6 replies Author Time Post
Reply Saving documents in Microsoft Word's "Track Changes" (Original post)
Arugula Latte Sep 2012 OP
RC Sep 2012 #1
Arugula Latte Sep 2012 #2
RC Sep 2012 #3
JBoy Sep 2012 #4
discntnt_irny_srcsm Sep 2012 #5
ManiacJoe Sep 2012 #6

Response to Arugula Latte (Original post)

Fri Sep 7, 2012, 10:26 AM

1. What kind of fits?

 

And where in the send process does it bomb out?
I am assuming the name of the two documents are different?

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Response to RC (Reply #1)

Fri Sep 7, 2012, 12:47 PM

2. Sorry, I should have been more specific.

I was tired last night! ... My problem isn't so much in the sending, which I haven't even attempted to do yet, but in the actual saving.

I can get a copy of the document that has only the comments showing by going to "Show Markup" and leaving only the "Comments" box clicked. So I save that version of the document. But when I open it up again, ALL the changes show again.

I guess my question is: How do I preserve a version that shows the comments, even after the document has been closed and then re-opened?

Thanks for any insight! I'm trying to get a freelance job so I need to get up to speed on this.

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Response to Arugula Latte (Reply #2)

Fri Sep 7, 2012, 01:11 PM

3. Try copying the text into a new word document.

 

If that doesn't work, copy and paste into Wordpad or even Notepad, then copy and paste that back into a new Word document.
You will have a 'new' clean document.
If you use Notepad, you will lose all of your formatting, but running through Word or Note pad should get rid of any hidden, behinds the scenes stuff, leaving you with a clean document, which you can then re-comment or whatever.
Unless someone else know how to do what you want, there may not even be a way to do what you want directly. (Insert ad for OpenOffice here)

I am ass/u/me ing the document in question is only a few pages at most here.


I know Notepad will strip out the hidden stuff for sure, just not real sure about Wordpad anymore.

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Response to Arugula Latte (Original post)

Fri Sep 7, 2012, 01:51 PM

4. Try saving the "clean" version as a pdf.

I use that method when I want to send someone the marked up version as well as what the new "clean" version would look like. Two files go - Word version with markups, pdf version that's "clean".

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Response to Arugula Latte (Original post)

Fri Sep 7, 2012, 07:26 PM

5. Just some ideas

First I work with WORD'07, so with newer versions YMMV.

Add the initial text. (copy or type it).

Enable Track Changes either in the ribbon or <Ctrl Shft e>.

Make the changes. (Text you add will generally be underlined and in an alternate color. Deleted text maybe struckthrough or shown in the margin if you set Use Balloons=Always.)

Save one copy before the edits and then another after editing.

Feel free to ask any other questions.

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Response to Arugula Latte (Original post)

Sat Sep 8, 2012, 01:29 PM

6. You need only one copy of the doc.

When "track changes" is enabled, you have the option to "view final version" from the Changes menu.

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